Included School Operations Modules

Visitor management

Visitors

Know who is on site and support a safer, more welcoming arrival experience.

3 modules

Visitors Included

Check-In

Provide a quick, consistent visitor arrival process and create a reliable record of who has entered the school.

Visitors Included

Check-Out

Record visitor departures accurately so the current on-site list remains trustworthy during normal operations or an emergency.

Visitors Included

Who's Currently On-Site

See a live overview of visitors who are presently checked in, helping reception and emergency coordinators account for people.

Contractor safety & compliance

Contractors

Manage contractor records, permits, documents, inductions and site attendance.

10 modules

Contractors Included

Contractor Handbook

Give contractors clear access to school expectations, site rules, safety requirements and important working information.

Contractors Included

Contractor Management

Maintain contractor companies, contacts, compliance documents, categories, insurance records and supporting files in one register.

Contractors Included

Work & Purchase Orders

Create and track contractor work orders, purchase orders and AIMS-related order information from issue through to completion.

Contractors Included

Contractor SWMS

Collect and manage Safe Work Method Statements so relevant documentation is available before and during higher-risk work.

Contractors Included

Hot Works & Confined Entry

Issue, record and track permits for hot works and confined-space activities using a consistent approval process.

Contractors Included

Non Conformance Report

Document contractor or worksite non-conformances, required actions and follow-up information for a clear compliance history.

Contractors Included

OHS Induction

Deliver and record contractor OHS inductions online, including completion evidence and renewal visibility.

Contractors Included

Check-In

Give contractors a fast arrival process while recording their attendance against the school's on-site register.

Contractors Included

Check-Out

Record contractor departures so current attendance information stays accurate.

Contractors Included

Contractors Currently On-Site

View contractors currently checked in and quickly confirm who is working on school grounds.

Facilities & assets

Facilities

Coordinate maintenance, assets, projects, keys, cleaning and daily site operations.

18 modules

Facilities Included

Asset Tracking

Track movable facility assets, their current locations and changes over time when equipment is relocated around the school.

Facilities Included

Asset Trak Images

Store supporting photographs against tracked assets to make identification, condition checks and location confirmation easier.

Facilities Included

Facility Orders

Manage facility purchase and work orders with clearer ownership, status and supporting information.

Facilities Included

Facility Projects

Plan and follow facility projects, actions, milestones, documents and progress without relying on disconnected spreadsheets.

Facilities Included

Gate Manager

Record school gates, access arrangements and relevant operational details in a central location.

Facilities Included

School Facility Requests

Let staff lodge maintenance issues and give facility teams a structured helpdesk for assignment, updates, photos and completion tracking.

Facilities Included

SMP Delivery Plan

Record School Maintenance Plan delivery activities and keep planned works, priorities and progress visible.

Facilities Included

VFM (Virtual Facility Manual)

Create a searchable digital home for manuals, plans, service information and other building knowledge.

Facilities Included

DB RCBO Database

Record distribution boards and RCBO information so electrical protection details are easier to find and maintain.

Facilities Included

Rack Manager

Document communications and equipment racks, their locations and the infrastructure housed within them.

Facilities Included

Cleaning Management

Coordinate cleaning requirements, areas, schedules, issues and supporting records across the school.

Facilities Included

Facility Supplies & Stores

Track commonly used facility supplies and storeroom information to improve stock visibility and reordering.

Facilities Included

Staff Car Rego Register

Keep staff vehicle registration details available for parking, access and incident-related identification.

Facilities Included

IP Manager

Maintain an organised register of network addresses, devices and assignments across school infrastructure.

Facilities Included

Facility Assets

Maintain a central register of building and facility assets with key details, locations and supporting records.

Facilities Included

Facility Key Register

Track keys, key numbers, holders, issue history and returns to strengthen physical access control.

Facilities Included

CCTV

Record CCTV cameras, locations and related information to support maintenance, coverage reviews and incident response.

Facilities Included

Facility Wallboards

Present high-visibility facility information on shared displays for teams, meetings or operational areas.

Safety & compliance

OHS & Safety

Turn OHS obligations into practical registers, workflows, reviews and evidence.

16 modules

OHS & Safety Included

OHS SWMS

Create and manage Safe Work Method Statements for school-based tasks using consistent safety documentation.

OHS & Safety Included

OHS Inductions

Deliver, manage and record OHS inductions for the people who need to understand school safety requirements.

OHS & Safety Included

OHS Plant & Equipment RM

Assess and document plant and equipment risks, controls and review information in a central register.

OHS & Safety Included

OHS Tag Out Register

Record unsafe or unavailable equipment that has been tagged out, including reasons, actions and return-to-service status.

OHS & Safety Included

OHS/Facility Meetings

Record meetings, agenda items, assigned actions, due dates and completion history for OHS and facility teams.

OHS & Safety Included

Asbestos Management

Keep asbestos-related information, controls and management records accessible to authorised staff.

OHS & Safety Included

OHS Activities Calendar

Plan recurring safety tasks, inspections, reviews and compliance activities throughout the year.

OHS & Safety Included

P&E Maintenance Register

Record plant and equipment servicing, faults, maintenance activity and future service requirements.

OHS & Safety Included

OHS Safe Work Procedures SWP

Build and maintain practical Safe Work Procedures for tasks carried out by school staff.

OHS & Safety Included

OHS Risk Register

Centralise school OHS risks, controls, ownership, reviews and change history.

OHS & Safety Included

OHS Purchase Checklist

Check safety considerations before equipment or materials are purchased and introduced into the workplace.

OHS & Safety Included

OHS Chemical Register

Track chemicals, storage locations, Safety Data Sheets and important handling information.

OHS & Safety Included

OHS Routine Inspection Management

Plan, schedule and record routine workplace inspections with actions and a clear audit trail.

OHS & Safety Included

Staff Training Register

Record staff training, qualifications, expiry dates and renewal requirements.

OHS & Safety Included

RCBO Routine Check Sheets

Complete and retain routine RCBO testing records using consistent digital check sheets.

OHS & Safety Included

Traffic Management Plan

Develop and maintain school traffic management information, controls, maps and review records.

Community use

Hirers

Manage school hirers, spaces, schedules, pricing and recurring arrangements.

5 modules

Hirers Included

Hirer Management

Maintain hirer contacts, agreements, compliance information and ongoing arrangements in one place.

Hirers Included

Hirer Schedule

See upcoming and recurring bookings so school spaces, access and facility requirements can be coordinated.

Hirers Included

Hire Locations

Define spaces available for hire, including relevant capacity, access and operational information.

Hirers Included

Location Pricing

Set pricing for individual hire spaces and keep charges consistent across bookings.

Hirers Included

Rate Plans

Create reusable pricing structures for different hirer types, times or booking arrangements.

School administration

Office

Useful registers and tools for records, compliance and everyday office work.

6 modules

Office Included

WWCC Register

Record Working with Children Check details, expiry dates and verification information for relevant people.

Office Included

ABN Lookup

Check Australian Business Number information when creating or validating supplier and contractor records.

Office Included

Archive Manager

Track physical and digital archives, storage locations, retention information and retrieval details.

Office Included

Compliance Reports

Bring selected compliance information together into clearer reports for review and follow-up.

Office Included

Current Class Map

Maintain a current overview of class locations to support daily operations and emergency planning.

Office Included

QR Code Generator

Create QR codes for school links, forms, locations, equipment and other practical uses.

Purchasing controls

Procurement

Support safer purchasing decisions and required procurement documentation.

2 modules

Procurement Included

OHS Purchasing Checklist

Apply a consistent OHS review before new plant, equipment, chemicals or materials are purchased.

Procurement Included

R1a & R1b Forms

Prepare and retain R1a and R1b procurement documentation within a consistent school workflow.

Front office

Reception

Tools for visitor handling, communication, access and reception workflows.

7 modules

Reception Included

WWCC Visitor Log

Record relevant Working with Children Check information as part of visitor processing where required.

Reception Included

Class Allocation Map

Display current class and room allocations in an easy-to-reference format.

Reception Included

Internal Extensions

Maintain a searchable list of internal phone extensions and key contact points.

Reception Included

Send SMS Message

Send operational SMS messages to selected staff, parents or contractors from an authorised school workflow.

Reception Included

Receive SMS OTP 2FA Code

Support secure receipt and handling of one-time authentication codes for approved operational use.

Reception Included

Gate Access Manager

Maintain gate access details and provide authorised staff with current entry information.

Reception Included

Check-in QR Code

Generate and print QR codes that direct visitors and contractors to the correct check-in process.

ICT service management

ICT

Manage ICT support requests, network records and infrastructure information.

4 modules

ICT Included

Lodge ICT Requests

Give staff a simple way to report ICT faults, requests and support needs.

ICT Included

ICT Request Admin

Provide ICT teams with a helpdesk view for assigning, prioritising, updating and completing support requests.

ICT Included

IP Manager

Maintain an organised register of network addresses, devices and assignments across school infrastructure.

ICT Included

Rack Manager

Document communications and equipment racks, their locations and the infrastructure housed within them.

Staff operations

Staff

Keep important staff records, training, inductions and operational information together.

8 modules

Staff Included

Staff Car Regos

Maintain staff vehicle registration details for parking, access and identification needs.

Staff Included

Staff ID Cards

Create and manage staff identification card records and issue information.

Staff Included

Staff OHS Inductions

Deliver and record staff OHS inductions, acknowledgements and renewal requirements.

Staff Included

Staff Hire

Record staff equipment or resource hire, including issue and return information.

Staff Included

Staff List

Provide an authorised, current staff directory for everyday school operations.

Staff Included

Staff Training Register

Record staff training, qualifications, expiry dates and renewal requirements.

Staff Included

Staff MDB

Maintain a central staff master data register used by connected operational modules.

Staff Included

Staff Wallboard

Present selected staff information or announcements on a shared digital display.

Digital records

FDMS

Organise facility documents, orders and physical archive information.

3 modules

FDMS Included

Facility - Digital Doc Management

Organise facility documents into a searchable digital record system with consistent categories and access.

FDMS Included

AIMS Orders

Expand basic AIMS order information into a practical record contractors and facility staff can use.

FDMS Included

Archive Boxes

Track archive boxes, contents, storage locations and retrieval information.

Practical utilities

Tools

Small, useful tools that remove repetitive work across the school.

8 modules

Tools Included

ABN Lookup Tool

Quickly look up Australian Business Number details while working with suppliers and contractors.

Tools Included

Digital Signage Manager

Create and manage content shown on school digital signage displays.

Tools Included

Map-It Generator

Build simple interactive maps for locations, assets, services or operational information.

Tools Included

Meeting White Board

Use a digital meeting whiteboard and retain snapshots of important planning or discussion outcomes.

Tools Included

QR Code Maker

Generate ready-to-use QR codes for links, forms, assets and school processes.

Tools Included

Simple HTML Editor

Prepare and edit basic HTML content without needing a full development environment.

Tools Included

Web Site Builder

Manage public school website content through a simple content-management workflow without coding.

Tools Included

Icon Set

Browse a reusable set of icons for pages, dashboards, signs and internal content.

Platform administration